Medical Office Automation Using an Online Patient Appointment Scheduler

There are many occasions where you find human medical staff reluctant to do some tasks due to one or the other reason. The problem with human medical front office executive is they, after all, are humans and driven by emotions. Also, they got physical, social and mental limitations that reflect in their day-to-day job. Simple instance for this is taking casual leaves! They cannot work 24/7 and offer same smooth and welcoming service all time. You can find the real difference when they speak to your prime customer (the patients) when they come on duty (fresh, in the morning) and when they are exhausted at the end of the day! Online Patient Appointment Scheduler (OPAS) is the best tool available on the market to solve these all worries at a shot.

OPAS is a web-based system that allows patients to book their appointments. They can log on to health care center’s system and can book their appointment at their convenient time. Moreover, this service is open for all day and night (24/7). The issue of time-overlapping (allotting the same time to more than one appointment-seeker) is tackled and the entire schedule of patients’ appointments is accessible using Blackberry! This said, you can reschedule the patient appointment using handheld device as a two-way Google Synchronization feature of online patient appointment scheduling system transfers the data (content) of schedule on the web.

Medical office automation using OPAS brings a lot of benefits. One of them is the system used as patient reminder. The patients are prone to forget important dates for visiting the health care center or to perform any tests. Also, they are to be reminded constantly about their diet as designed by the health care provider. Patient reminder works as best rapport building tool as they feel being personally cared. Another benefit that comes with OPAS is it serves as medical virtual receptionist. It can answer patients’ calls without getting bored or tired! In addition, unique feature of such system can answer more than one call at a time and hence, during events such as free medical camp, this feature works wonderfully.

Medical virtual receptionist provides the health care center a 24/7 service and performs multiple tasks that human medical front office executives may find it all difficult. Opting for medical office automation is indeed a great idea that can generate good revenue for you. It’s a big leap you can take for your business growth in future.

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Number of Live Medical Receptionists Expected to Rise Despite Office Automation

The introduction of medical office software resulted from a perceived need to cut the no-show rate and in effect, better the revenue of the clinic. But only a few people would even think about the benefits a medical receptionist would get from office automation. It is contrary to the belief that an automated front desk office receptionist displaces a human employee. So how does a system help a live employee?

• A virtual medical receptionist saves employees from the boring task of making appointments. It is also a great relief from listening to voicemail messages that were left by patients who called in when the clinic was closed. Before, an employee would have to spend hours taking notes from recorded calls then calling patients back one by one to either confirm the appointment or tell them if there are needed adjustments.

• A medical receptionist can also focus on better tasks like filing important documents and assisting each patient that comes in. In a recent study, it was revealed that a receptionist has to perfect the art of shifting emotions in just a few seconds to meet the emotional demands of patients; i.e. empathize with them, and congratulate them and so on.

What is the implication of office automation to the medical sector?

The Bureau of Labor has reason to believe that there will be an expected increase of the number of receptionists, following the popularity of office automation software. The bureau believes that medical employment opportunities will continue to pour in the next ten years. So you are planning to be a medical receptionist, here is a list of things that you have to do.

1. When in college, you have to take relevant course that would later lead to certifications when you apply in the medical field.

2. If you have already achieved all the required certifications, you need to test the waters first. This can be done by starting out as a medical receptionist assistant in order to gauge whether a specific practice is perfect for you. Bear in mind that a front office employee is the patients’ first point of contact so your responsibility is really great. Therefore, you need enough time to practice and better your tasks before you transition into being a senior receptionist.

3. Assuming that there is a number of employment opportunities for a medical receptionist, you would have to decide based on the salary, the employer (as tasks vary depending on who the boss is) and the size of the practice.

The presence and adaptation of software helps your medical receptionist perform better. However, it is impossible to just have everything automated because live personnel will still be needed to verify everything. After all, no software has yet been created to make sure that electronic signatures will be on every medical document filled out online. So the only answer to that for now is to let the customers fill out the web form, whenever they are available, and then the receptionist will print out the forms and let the patient sign them personally once they visit the clinic.

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Reaping the Benefits of Office Automation Systems Repeatedly

How would you like to spend a couple of hours working today…Getting paid for your efforts week after week. Month after Month.

It is not unusual for a small business owner to neglect putting a office automation system in place when starting a business. With an abundance of decisions to make, it is easy to over look adding automation to your business plan.

It could be a costly oversight…

When set up right, a office automation system save you a considerable amount of time, money, and effort.

Instead of spending hours every week completing the same chore over and over again, automate it! Spend a couple of extra hours initially setting up your system. Then get paid for your efforts over and over again. Week after week. Month after month. Creating your own residual income stream.

No business is too small to automate. Actually, it is crucial for any small home based business to automate. If you have a typical home based business, your business is run by you, the business owner and possibly a couple of employees. You have a lot to accomplish usually in a short amount of time and limited resources. Wasting time on repetitive chores while you are trying to grow your business would not be beneficial. Instead, utilize your talents wisely.

They are several areas that you could easily automate you business quite easily with minimal expense and effort. The internet makes automation easy to accomplish. Now you can accomplish in 30 minutes per week what use to take you 8 hours to complete.

Here is a couple of areas that you may find beneficial add to your office automation system. While this list is not by any means extensive, it will give you a good start:

Accounting – Anyone that is in business, must keep track of your income and expenses. Once you have your system set up, you can track you income and expenses at the touch of a button. Your accounting system can include an accounting software or be as simple as a spreadsheet.

Email – Do you have a lot of email that your continually use when prospecting your customers. Are you building a list? Set you system on auto pilot with an auto responder.

Appointments – Schedule appointments and tasks with ease. Keep notes and contact information on prospects, and clients that you can access in seconds. Set up alarms avoiding missed appointments or projects. Add a contact management program to your system and never miss another appointment again.

Credit Cards – Set up your business to take credit card payments. Avoid having to wait for checks to clear. Most people make purchases with credit cards. Businesses that don’t accept credit cards lose a tremendous amount of business.

Word Processing – The most common area to automate. Prepare any text or spreadsheet that you could need for your business. Convert to PDF files with the touch of a button. Write e-books with ease.

Consider the needs of your business before you put a home office automation system into place. Where the system fits in your budget. Keep in mind, you don’t have to automate your business overnight. Decide the best time for your business to put any portion of your system in place. Adding to your system as your business grows and your budget allows.

For additional tips and information, you can visit [] and to request a copy of the Free ebook, Why People Fail to Succeed []. Copyright 2008.

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Benefits of Implementing Medical Office Automation

Office automation can be implemented by different offices including medical offices as this software reduces the workload of the medical staff. Medical office automation is a cost-effective solution to manage the office work without recruiting much staff. Automated technologies such as automated appointment scheduler and reminder calls help medical practitioners to a great extend. Appointment scheduling and reminder calls are the tedious office tasks for the medical staff. You can deal with these tedious tasks professionally with the help of automated appointment scheduler software. By implementing the automated service at your clinic, you can increase your revenues as it reduces the patient no-shows.

Nowadays, medical services and medical practitioners are facing great competition. Hence, doctors and medical services have to provide their services at a cheaper rate. By implementing an automated system, you can streamline your office tasks easily without compromising the services provided by you. This system is highly efficient to handle appointment scheduling and reminder calls. Patients can schedule, cancel or reschedule the appointments through online with this advanced technology. Medical services can send the appointment reminders to the patients through phone calls, SMS and emails.

Most of the patients tend to forget their scheduled timings of their appointments, but an office automation service will send reminders to the patients regarding the appointment timings. If you know whether the patient is coming to your clinic or not, then you can manage your appointments accordingly. If the patient is not coming to your clinic, then you can allot the same time slot to another patient. By allotting the time slot of one patient to another, you can reduce patient no-shows considerably. A virtual receptionist will be there always to take up the appointment scheduling calls of the patients.

The automated system allows the patients to call medical offices 24/7 without any hindrance. If there is an emergency, then the automated system will connect the patient directly to the emergency number to receive immediate medical attention. Medical office automation helps the doctors and medical offices to build reputation among the patients. Medical practice management requires great attention, planning and expertise to complete the tasks. An automated system can reduce the number of human staff at your office and thereby saves a lot of money. Automated system does not have any emotions, but human staff does have emotions that may adversely affect the task completion. Medical office automation software can handle appointment timings of each patient efficiently without any errors.

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Tips to Choose the Best System For Medical Office Automation

If you run one or more health care centers and thinking to go digital to meet modern world requirement, you must look for a wide variety of software systems to compare and choose the best that simplifies and smoothen the medical management.

As luck would have it, there are varieties of software available on the market that helps in streamlining the medical practice. Nevertheless, choosing the one that makes medical business more productive and profitable is very important or else you may end up in losing money with no positive and tangible effects on your practice.

There are some points that require to be considered before you actually get into medical office automation. Generally, self-service patient appointment scheduling program with special features like patient reminder and medical answering is good for managing the health care center without any hassles. Let us look for some important features that you should find in the system automating medical office you want to purchase:-

1. Patient online appointment scheduler should have capability to arrange any number of appointments asked by patients. Also, it should be able to synchronize (preferably a two-way synchronization that enables user to reschedule) appointments with web-based calendar such as Google Calendar that can be sent on handheld device such as iPhone, Blackberry and Smartphone. This is very useful for the health care provider who travels frequently.

2. Online appointment scheduling should also come with prepaid option. The patients should be able to book their appointments by paying the money in advance. This helps in reducing the chances of revenue loss due to patients who do not turn on scheduled time (no-show patients).

3. The system should also work as medical answering system. The system must have multilingual options (such as French and Spanish), which helps in betterment of communication with foreign patients. Also, answering software is expected to have feature where the physician can feed answers according to him/her expertise.

4. It is also better to have the system that can work as patient reminder service. Automated calls to patients informing them about their forthcoming visits to clinic. Also, reminder informs patients about regimen and advises by their doctor. No doubt about it that it helps in developing a rapport with patients.

Ensuring that the system you look for can get you anytime-anywhere convenience of managing medical center helps in increasing revenue without compromising the quality in medical services.

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Pressing Expenses To Benefit More

In today’s tightening economy, many companies are searching for ways to cut costs on their business telephone system. For years, many small business telephone systems have come in a turnkey design, which makes them easy and relatively inexpensive to order, install and maintain. A turnkey telephone system is convenient for many reasons:

Companies that use a turnkey business telephone system have generally developed a fast, efficient way to design their client’s particular system. A turnkey system means that the office telephone systems company will usually have all the necessary equipment on hand when you order your products, which means the long wait between ordering and installation is eliminated.

Quick Installation

Technicians who work with turnkey systems are experienced in installing all of the equipment that comes with these products, so they are able to install them efficiently and quickly.

Affordable Maintenance

Maintenance costs are often the largest part of the small business telephone systems budget. Modern systems can often be accessed and maintained remotely by a technician, eliminating the need for expensive on-site service calls. With turnkey systems, business managers are able to get a clear idea of how much it will cost to maintain any particular system prior to having it installed.

Vector Dubai Offer everything a small business want in their business phone system. Different Businesses had diverse needs in office telephone system. We provide reliable office telephone systems service and our service complete with all the features and tools a small business needs in a phone system. Additionally, the level of customer support was among the best we found. Our office telephone systems offer combines the best of both worlds. You get a full unified communications solution, that is an IP phone system as well as providing features such as voicemail to email and much more. We help our customers to choose best business phone systems. Either it’s a IP PBX or a Normal PABX System we have very advance team to support your phone system requirements.

By understanding the technologies involved in an office telephone system, it becomes easier to choose a system that is cost effective and adequately serves the needs of the company. As modern office communications are change dramatically the percentage of traditional analog phone system reduced compared to IP Telephone System. Most companies are taking advantage of a newer feature rich VOIP System for their office environment.

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The Pros and Cons of Office Automation

By definition, appointment automation is the use of technology in adjustment to create, abundance and dispense advice aural an organization. With that said, you can apprehend the alteration of advice from one administration to the added to be added authentic compared to accepting a animal handler. If acclimated in areas breadth advice is acutely important, this arrangement can prove to be actual helpful. An archetype of a analytical breadth for authentic advice alteration would be a medical clinic.

In any medical clinic, it is important that alone appropriate advice be recorded back accommodating annal are different to a specific person. If the almanac of one accommodating is misinterpreted to be that of addition patient’s again the amiss medication ability be given; thereby deepening an absolute medical condition.

From a cerebral point of view, patients appear to a dispensary because they do not feel so well. Hence, they may get bad-humored and calmly irritated. It is important, then, for all agents to be awful able in adjustment to accommodate the best healthcare account to all applicant and calling patients. A aggregation of awful accomplished professionals may do the job able-bodied but the bendability can be questioned abnormally if they are placed beneath abundant stress. So to boldness this baby setback, appointment automation was introduced.

What Can Appointment automation Do in a Medical Clinic?

In a medical clinic, automation helps apprehend the appropriate accommodating expectations. If called correctly, the arrangement acclimated could still extend the aforementioned amore as a animal agent thereby auspicious added loyal customers. Added allowances of appointment automation may include, but not bound to:

• Dispensary cadre can accumulate clue of outstanding balances that charge to be paid and/or collected.

• The automation can set up alarms to admonish agents of patients that charge to be apparent by the doctor on a specific day.

• Your medical agents will not charge to manually book paperwork so they will acquire added time to address to accouterment accommodating with the best casework possible.

• If you acquire a huge clinic, the accompanying administration of annal will acquiesce all practitioners to acquire patients at the aforementioned time.

• Back patients will be accustomed to set their own appointments, they can personalize the acquaintance and accordingly be added annoyed of your dispensary services.


There are a amount of added things that the appropriate software can do. But there should be some things that you charge to accede afore jumping appropriate in and abutting the growing amount of automatic medical clinics.

First of all, the accomplishing of an cyberbanking arrangement is something that cannot be done in just a individual day. Yes, the arrangement could be in abode but your agents still needs to be accomplished on how to use it and how to adapt the abstracts that has been electronically put in.

Second, it is a arrangement so there are affairs for bugs and breakdowns. This is a actuality that you have to accede above-mentioned to allotment a software provider. Choose a provider that provides 24/7 abstruse abutment as able-bodied as chargeless upgrades and maintenance. Note that alone the best in the industry can accommodate you with these casework after affecting your clinic’s operations.

All in all, appointment automation can be the best affair that could appear to your medical practice.

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4 Signs That You Are Not Working With a Professional Expert Witness and Need to Switch

Expert witnesses are integral to the success or failure of litigation. There’s much more to being an expert witness than offering an impartial, knowledgeable opinion at trial.

Experts should be able to communicate effectively with legal teams, meet court deadlines, and prepare accurate, well-written expert reports admissible in a court of law. Often, it can be challenging to find an expert who has all these traits and possesses the specialised knowledge appropriate to your case.

While factors such as experience, qualifications, professionalism, and fees are of course central to selecting an expert, they are not foolproof grounds for making a decision. Listed below are four clear signs that you’ve selected the wrong expert and need to source an alternative.

Your expert is not credible

A key part of expert evidence is the credibility of your expert both on paper and in the court room. Your expert needs to have sufficient training,education, and experience to convince the court that their opinion is well-substantiated and worthy of being taken seriously. If your case goes to trial, it is of paramount importance that your expert is comfortable with a trial setting and able to withstand cross-examination confidently.

If your expert does not have the education, experience, and confidence required to present a credible, qualified opinion, look for better alternatives.

Your expert spends a little too much time as an expert witness

Generally, leading experts gain their experience by spending the vast majority of their time practicing as a professional in their field. While a wealth of expert testimony is in itself a good sign, spending a disproportionate amount of time in the witness box, rather than in practice, should be a red flag. Ideally, expert witnesses should have both specialised knowledge and recent, practical experience in their field of expertise.

If your expert is more over-used than they are experienced, it’s time to search for another one.

Your expert lacks conviction

The foremost duty of an expert witness is one of impartiality to the court; witnesses should not be an advocate for either party – not even the one paying their fees.

If your expert appears easily swayed by your comments and is eager to change the substance of their report in order to align more closely with what they believe you are wishing to hear, it may be unwise to continue to engage their services.

Your expert charges an unreasonable fee

As with other consultants, experts set their fees based on the complexity of the case and the time required to review files, prepare a report and, if necessary, appear in court. Yet legal teams should be wary of experts who charge rates that appear at odds with the demands of the case at hand.

If you suspect that your expert is charging more than what could be deemed reasonable for the review of documents and preparation of an expert opinion, you may want to make the switch to another expert.


An impressive CV or extensive field experience alone do not qualify a professional as an expert witness. Rather, there is a broad variety of factors to consider when selecting and engaging an expert.

If your chosen expert shows one or more of the signs above, we recommend terminating your business relationship and approaching Experts to find a better choice.

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More About Interest Rate Cap And How To Take Advantage Of It

Borrowing money either for personal or for business use is now very common in most places. Financial establishments offer several different options for you to take advantage of. And as a borrower, you should know how you can greatly benefit from the options offered. One of the things that you should know about is an interest rate cap.

An interest rate cap serves as a hedge that protects the borrowers from rising short term rates. It works when a variable rate goes over the cap, the cap will be compensated for whatever difference may be between the cap price and the market variable rate. It can also be viewed as an agreement between the provider of the cap and the borrower. It limits the floating interest rate to a set level for a certain time period.

Additionally, an interest rate cap translates to a series of call options on an index of floating interest rates which normally involves 3 or 6 month Libor and it coincides with the rollover dates on the borrower’s floating liabilities. Knowing this will greatly help a borrower stand on his feet again knowing that he will be paying the same all throughout the time period of his loan.

The borrower can greatly benefit from having this cap especially if he is set to pay the borrowed money within a short period of time only. He is protected against the increasing interest rates that most financial establishments add on top of the amount being borrowed. And when the market rates go above the cap rate, you will no longer have to worry because the cap rate provider has to make payments to the borrower or buyer of the cap to bring the interest rate back to the cap level which is actually a very big help and a huge advantage on the borrower’s side.

The cap provider, on the other hand, does not need to make payments as long as the rates are below the cap, so the borrower is left to pay market rates. So now, you can rest assured that you do not need credit approval during this process, although it may involve an auction process with the help of a consultant. And this usually results in highly competitive pricing and terms.

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Should You Use an SEO Agency for Your Business?

8 Benefits of Engaging SEO Agencies to Boost Your Online Presence!

Advertising has transformed to one of the most demanding and crucial aspects of having to run a business. This ultimately means that the overall success of your business is going to depend mainly on the effectiveness of your advertising campaign.

Nowadays, online is where everyone’s at, which is also the reason why most businesses look to promote their products or services online. To do that, one needs to have a business website which will run their internet marketing campaign. With an abundance of spam links and countless other websites floating around in cyberspace, it’s easy for a business website to get lost or rank so low in the SERPs, that the chances of searchers to find the website are seriously diminished.

Since, paying a search engine to place your business website at the top of its list doesn’t come cheap, the next best thing one can do is to use search engine optimization or SEO techniques to increase the clicks to the website and help it work its way up the search engine’s results page.

Why You Should Hire a SEO Agency?

Optimizing a website for a search engine can be not only a tough, but also costly process, mainly because there is just too many business websites competing for the coveted number one spot on the page rank, by using the exact same keywords.

While businesses can opt to do their own SEO, hiring a SEO agency that has experienced search engine optimizers will no doubt, help businesses reap ROI in the long run. One of the best ways in which businesses can do that is by outsourcing their SEO needs to qualified SEO agencies.

The growing demand for SEO services has lead to a mushrooming of many a great number of SEO agencies fulfilling their business objective, which has lead many businesses seeking SEO services asking the question, “how do we find the best SEO service provider?”

Obviously, all those searching for SEO agencies will have to make their selection by passing SEO companies through careful and meticulous scrutiny, in order for them to get the best in search engine optimization for their business website.

Benefits of Using SEO

One of the most obvious advantages of using the services of SEO agencies is their ability to enhance the visibility of a business website, but that being said, business owners also raise concerns on affordability, which can only be analyzed when businesses know the benefits of using the services of SEO agencies. In more ways than one, the following are some of the benefits of using search engine optimization services, especially the right ones, which can allow businesses to enjoy the following advantages.

Target Traffic

While businesses embark on an SEO marketing campaign, they should realize that an entire marketing campaign can fall flat on its face if a business is unable to reach the masses, that is, their target audience. It doesn’t really matter whether your business website is attracting hundreds of clicks per day, if those visits are not from your intended target demographic, you will only be seeing them spending time on your website without actually buying anything, which is really the opposite of your marketing intentions.

Get a Well-Made Business Website

Even though, search engine optimization is necessary for businesses to compete with one another online, the importance of the website design cannot be undermined. While hiring the services of a good SEO agency can get you good marketing copy for your website and an effective use of the related keywords, having a brilliantly designed website will help a lot when it comes to attracting people and even the search engines to your website. This is true because search engines always take into account different aspects of usability and the overall layout of the business website.

Cost Effectiveness

The fact of the matter remains that while using radio and TV advertisements can be an effective means of marketing a business’s product or service, it still is very expensive, especially for start-up businesses. By taking their marketing needs online and hiring the services of an experienced SEO agency, a business is able to reach thousands, or even millions of people which they would have not been able to otherwise.

Using SEO Best Practices

Hiring an experienced SEO agency will allow you to get information on the various techniques they have adopted in their SEO tactics. Hiring a SEO agency that has been in the game for a while will also provide you with the added advantage of not having to worry about them using any SEO techniques while working on your business website.

Hiring experienced SEO experts will ensure that your website climbs the search engine ranks without using any illegal practices or short cuts that could produce short term spikes in the website’s ranking, but eventually lead to your website having to pay penalties.

Access to Latest SEO Techniques

Needless to say the field of SEO is constantly evolving, which means that it is important for businesses to stay abreast on all the latest SEO techniques that can help them stay in the game. That being said, businesses usually have little or no time to keep up with the latest developments in SEO techniques. However, an agency providing SEO services is all about being proactive in keeping up-to-date with the latest search engine news and changes in SEO techniques.

Cutting-Edge Tools

Keeping in mind the last point, SEO agencies are fluent in navigating through a wide range of online marketing tools that helps increase the value of your marketing strategy. Whether it’s using web analytics for carrying out research or conversion tools that monitor and report the usage of important keywords, SEO agencies know how and where to get the information they need to save time and reduce your in-house cost.

Comprehensive SEO Knowledge

As mentioned earlier, SEO agencies are usually the most qualified in dealing with various verticals of online marketing, mainly due to the nature of their work. Therefore, an SEO agency is able to solve a multitude of problems which a business simply cannot handle by itself. An SEO agency can work together with a business to provide an added perspective, when it comes to understanding and developing marketing strategies for different sectors and various types of business websites.

Bottom Line

Lastly, search engines like Google realize all too well that websites that don’t add value to a searcher’s experience on the internet are not worth a mention in their index. Furthermore, in some cases Google might also decide to drop your website from the SERPs altogether if you’ve used spam to get a higher page ranking.

The two main goals of SEO agencies who develop marketing strategies to push your product or service online, is to make sure online content is interesting and no techniques have been used for obtaining your goals. So, are SEO agencies worth it? Absolutely!

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